If you log business trips in the mileage tracker, Landlord Studio now gives each UK trip a monetary value so your travel costs are no longer understated. This guide explains how that value is worked out, where it appears in your Making Tax Digital (MTD) submissions and reports, and when you could switch it off.
What you need to know
Every logged UK trip now carries a value, calculated at HMRC's approved mileage rate for the tax year the trip was made in.
That value is included in your MTD quarterly and annual submissions as travel costs. This is on by default.
You can also show it in the Income and Expense report as an expense line. This is off by default.
Only car and van rates are supported. Motorcycle and bicycle rates are not.
This applies to trips logged on desktop and in the mobile app. You manage the settings below on desktop.
How your mileage is valued
Landlord Studio applies HMRC's approved mileage rates for cars and vans:
2026-27 tax year onwards: 55p per mile for the first 10,000 business miles in the tax year, then 25p per mile after that.
Earlier tax years: 45p per mile for the first 10,000 business miles, then 25p per mile after that.
The rate used is always the one for the tax year the trip was made in, not the year you submit. A trip made in March 2026 is valued at the earlier rate even if you submit it later.
Include mileage in your MTD submissions
The "Include mileage in MTD submissions" setting controls whether your mileage value is added to the travel costs in your quarterly updates and annual submission. It is on by default.
Step 1: Open your MTD settings.
Step 2: Find the "Include mileage in MTD submissions" setting.
Step 3: Leave it on to include your mileage value, or turn it off to exclude it.
When the setting is on, Landlord Studio will add the value of your logged trips for that period to the travel costs in your submission. When it is off, your logged trips stay in the mileage tracker but are not included in anything you send to HMRC.
ℹ️ HMRC does not let you claim mileage and actual vehicle costs (such as fuel, insurance and repairs) for the same vehicle. If you claim actual costs for a vehicle, turn this setting off. Leaving it on would claim the same travel twice and overstate your expenses to HMRC.
Show mileage in the Income and Expense report
The "Include mileage as an expense" filter adds your mileage value to the Income and Expense report as its own line. It is off by default, so the report only shows your recorded expenses unless you turn it on.
Step 1: Open the Income and Expense report.
Step 2: Open the report filters and select "Include mileage as an expense".
Step 3: Run the report.
Landlord Studio will add a mileage line calculated from your mileage log for the report period.
⚠️ If you claim actual vehicle costs instead of mileage, leave this filter off. Otherwise your report will show the same travel twice.
Where to log a trip
You log trips in the mileage tracker on desktop or in the mobile app. Each trip you save is valued automatically using the rates above.
Related
If you need help with how your mileage is valued or claimed, reach out via the in-app chat or at help@landlordstudio.com.