Keeping accurate records of your rental income is essential for managing your property finances and preparing for tax season. Landlord Studio makes this easier than ever with tools that help you automate your rent tracking—saving you time, reducing manual data entry, and minimising the risk of errors.
While you can manually log income at any time via the mobile app or desktop platform, there’s a faster and more efficient method: bank feeds and bank rules.
By connecting your bank account and setting up custom rules, Landlord Studio can automatically recognise rent payments, categorise them correctly, and mark them as received.
(Note: Whilst this method also works for landlords in the US there is a third option available to them—and this is to use our in-built online rent collection feature.)
Here's how to get set up:
Step-by-Step: Automate Rent Tracking Using Bank Rules
1. Create your account or log in
Head to Landlord Studio and log in or create a new account if you haven’t already.
2. Set up your property and tenancy
Add your rental property and enter the tenancy details to ensure income is tracked correctly.
3. Collect your first rent payment (optional)
This step is optional but helpful. Having one payment in your bank feed can make it easier to correctly set up your rule in the next step.
4. Connect your bank account
Navigate to Bank Feeds in the left-hand menu.
Click Connect Bank and follow the prompts.
You can import up to two years of transaction history.
Any income or expenses already logged manually in Landlord Studio will be automatically matched with transactions in your bank feed, allowing for one-click reconciliation.
Read more: How to Connect Your Bank Account
5. Create a bank rule
Click Create Rule on a relevant transaction in the bank feed, or go to Bank Rules in the left-hand menu to start from scratch.
Set the parameters (e.g., description, amount, property, and category) so Landlord Studio can correctly identify and assign future payments.
Read more: How To Set Up Bank Rules
6. Reconcile payments
Once the rule is in place, any incoming rent payments that match will be automatically highlighted in your bank feed.
Hit OK or quickly review the transaction and click Reconcile.
No need to manually enter income again. Let Landlord Studio do the heavy lifting for you.
Start automating your rent tracking today and take the hassle out of managing your rental income.